Collections Management Resources

Expand your horizons with our collections management resources. Streamline your museum processes, discover new ideas and best practices, and learn more about Gallery Systems clients through online guides, case studies, testimonials, and client interviews. Find everything you need to advance your collections management.

Grants Guides | Collections Management Guides | Product Videos | Product Brochures

Annual Grants Guides for Museums

USA Grants Guide

Boost your budget and meet your collections goals with the latest version of our annual list of over 50 grants for collections management organizations in the United States.

Europe and United Kingdom Grants Guide

From digitizing your collections, to managing preservation projects, building a beautiful digital gallery to showcase your collections online, and anything in between, this grants guide will get you started.

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Canada Grants Guide

Canadian museum professionals, you can now download the very first edition of this new addition to our Grants Guide lineup, in which we have included grants and funding opportunities from federal, provincial, and municipal governments.

Spain and Latin America Grants Guide (en español)

The grants included in our Spanish language guide can be used to update the technology required to create a greater awareness of the rich cultural heritage present in both Latin America and Spain.

Grants Guide for Conservation

This new guide includes more than 30 international grants and funding opportunities for conservation and preservation projects. It also features professional development opportunities.

Collections Management Guides

Choosing the Right CMS

Selecting a CMS for your institution is a big decision. This guide is designed to get you started, exploring questions to ask along the way, features to consider, and cost-benefit analysis.

Getting the CMS You Need

We have coached hundreds of clients through deploying a new Collections Management System. We’ve gathered our experiences in this guide for achieving buy-in and managing change.

How to Write an RFP for a CMS

This guide presents strategies and guidelines for creating an effective RFP to select the right CMS for your institution. Get your copy of this guide to create a successful RFP process.

Selecting the Right DAMS

In this guide, you’ll find useful information to build your DAM strategy as well as a step by step process to help you select the right solution for your collection’s Digital Asset Management needs.

Best Practices for Collections Documentation and Object Cataloguing

Tracking detailed object information is essential to the health of any collection. This guide looks at what it means to properly record collection information.

Creating a Digital Strategy

This guide provides insight into creating a strategic digital plan, and looks at the digital strategies of a few Gallery Systems clients.

Reasons to Invest in an Enterprise CMS

Several key areas of operation will see a marked improvement with an investment in a new CMS, which will provide the greatest opportunity for your organization to recoup the initial technology investment. This guide examines each area.

Creating a Better Backup Plan

A solid backup plan where data is never lost saves time and increases productivity because work doesn’t need to be re-created. Learn about potential gaps in your backup plan and ways to fix them.

Gallery Systems Product Videos

TMS Collections

TMS Collections is the next generation of the world’s leading collections management software, TMS. TMS Collections, a web-based solution, handles every facet of collections management and seamlessly integrates with web publishing, conservation, and digital asset management.

eMuseum

eMuseum is a web-based application that integrates seamlessly with TMS to dynamically publish information to your website, intranet, and kiosks.

TMS Media Studio

Media Studio is an easy-to-use, powerful Digital Asset Management System (DAMS) that helps you manage your institution’s media.

Collections Care on the Go: Using your iPad to Manage your Collection

Conservation doesn’t exist at your desk, and neither should your object records. You’re always on the go, moving from the vault to the galleries, and even traveling with your objects. Watch how Jamie, a busy conservator, photographs, annotates, and cares for her objects with her tablet.

TMS Conservation Studio

Conservation Studio streamlines and organizes your conservation processes in one central, secure place. Users can manage media, conservation reports, research, publications, notes, and other collection data, easily and effectively.