Simplify your collection’s archive management and hierarchical organization

Archive Management and Special Collections

Archival collections need a powerful and flexible collections management system that allows for precise, standards-based organization and description. Arrange and document your collection from fond level to item level with robust, scalable software that facilitates both object care and archive management.

Organize your archival information by series, sub-series, folder, file, and item subdivisions with the hierarchy tree

Create deep contextual links between archive records and the collection objects they relate to

Facilitate archive management by attaching finding aids to archive records as MS Word, PDF files, or external URLs

Work in your preferred language: TMS Collections is Unicode-compliant, with a user interface localized in 24 different languages

Standardize your collection data using the integrated Thesaurus Manager, supporting taxonomic vocabulary control

Enrich archive records by easily uploading and linking related media, such as images, audio, and video files in multiple formats

Features to manage your archives and special collections

Archive hierarchy tree

Manage archive levels quickly and efficiently using the record hierarchy tool.

Series subdivision view

Organize your fonds digitally into their appropriate subdivisions, from series level to item level.

Archive data entry view

Create records in the archive cataloguing view, with customizable data entry fields that support your archive standards.

Share your archives online

Enable web access to your archival collections with eMuseum, our online collections software, shown here as used by The Hoover Institution.


	Everything runs from TMS. The acquisition, cataloguing, conservation, exhibitions, photography, and rights management are all managed through it.

	Kevin Forkan, Head of Archives and Library, M+

Read the latest articles for archive management

Discover how M+, a new museum in Hong Kong’s West Kowloon Cultural District, uses TMS to manage its archive.

M+, Illuminating the Archives

M+, a new museum in Hong Kong’s West Kowloon Cultural District, has set out to become one of the world’s largest museums of modern and contemporary visual culture and has spent the last several years collecting objects from around the globe. M+ also acquires archives; with a collection of both museum objects and archival material […]

Discover how the Hoover Institution Library and Archives' collections are published online with eMuseum.

Hoover Institution Library and Archives and eMuseum Digital Publishing Software

See and hear how the Hoover Institution’s digital archives come alive on their eMuseum site through embedded audio and video files. Easy to navigate, this collection enhances the research experience and provides quick access to share, cite, and download data in formats such as IIIF images […]

Tell us about your archives and special collections

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